Volunteer Leadership Structure

The following is the volunteer leadership schedule.

Board Meetings are limited to board members and invited guests. The board has ultimate responsibility for ensuring the organization is solvent and advancing the mission. Board members serve 3 year terms and ~1/3 of the board is elected every year. Nominations for board members from membership are welcomed. Prospective board members are evaluated by the governance committee and confirmed by vote of the existing board. See Board List. Board meetings are quartly and may take up any issue. Nominate for Board.

Director reports to board can be accessed at makehaven.org/reports

All committees work to advance the goals and objectives set forth in the organizational strategic plan.

Express Interest in a Committee

Board Committees conduct governance and business fuctions which may include information about individuals and sensitive policies. Meetings are limited to committee members (board and appointed members) and invited guests. Each committee has a committee chair person appointed by the board chair person.

Governance Committee - Review high level policy, champion strategic plan, determine board rules and composition.
Staff Lead: JR
- Chair: Tim Cowan
- Joel Greenwood
- Ruby Gonzalez Hernandez
- Vacancy
Finance Committee - Provide financial oversight, review quarterly reports, develop annual budget.
- Staff Lead: JR
- Chair: Malik Okoro
- Michelle Morgan
- Fred Lorthioir
- Vacancy
Facility Safety and Accessibility Committee - Determining safe facility policies and ensuring facility is accessible
- Staff Lead: Lior
- Safety Officer: JR
- Chair: Joel Greenwood
- Michelle Morgan
- Vacancy
Resource Development Committee - Fundraising from sponsors, donors, and grant writing.
- Staff Lead: Kate
- Staff Support: JR
- Chair: TBD
- Ruby Gonzalez Hernandez
- Jamie Slenker
- Jessica James (contractor)
Outreach and Member Retention - Marketing for inclusive recruitment and supporting experiences that reduce member churn.
- Committee Notes, Committee Group
- Chair: Charles Nixon
- Shaunda Holloway
- Christina Smith
- Brenda Brown
- Nancy Nearing
- Staff Lead: Ashley
Diversity, Equity and Inclusion - Fosting a culture of inclusion and sense of belonging in members. (meeting schedule TBD)
- Ruby Gonzalez Hernandez (chair)
- Michelle Morgan
- Malik Okoro
- Hackett Landefeld

Express Interest in a Committee

What does a committee Chair do?

Make decision on meeting schedule and changes
Determine and communicate the meeting agenda
Decide who is on committee (enter and leave)
Maintain the list of members in the corresponding group (staff can provide technical assistance)
Ensure someone emails post meeting summary notes to group email for the record.
Make a short report to board at meetings (or identify board member to do so)

Annual Board and Committee Schedule
Committee schedule is a minimum number of meetings, committees may choose to have additional meetings.
(Committee focus area suggestion is subject to change)

	Q1 (Jan - Mar)	Q2 (Apr - Jun)	Q3 (Jul - Sep)	Q4 (Oct - Dec)
Membership 1st Quarter TBD	Annual Members Meeting
Board 1st month (execpt Q4) 3rd Wednesday 5:30 pm	Previous Year Reports, board member nominations open	Annual Board Meeting Director Annual Review, Election of new officers and members . Conflict of interest statments.	Annual Review of Strategic Plan and Fundraising	December Meeting Approval of Next Year's Budget
Governance 2nd Month, 1st Wednesday 3:30pm	Determine Slate of Board and Officers	As needed	Prospect Board Member Identification and Strategic Plan Review	As needed
Finance 3rd month 2 Tuesday Each Quarter Report by 2nd Tuesday,	Email report review, Meet As needed	Review Reports 990 Tax review	Email report review, Meet As needed	December Meeting Review Reports Review Proposed Budget
Facility Safety and Accessibility 3rd month 2nd Thursday 2:30pm	Previous Year. All incidents and warnings in Review	Policy and Procedure Review	Equipment Review and annual Walk Through	Accessablity Review
Resource Development 3rd Month, 1st Monday 5:30pm	Grants	Sponsors and Donor Recognition	Year End Fundraising	Individual Fundraising
Outreach & Retention 2nd Month, 3rd Wednesday 5:30pm	Marketing and Partnerships / Collaborations for Inclusion	Member Satisfaction/ Retention and New Member Engagement	Social Media and online advertising and Revenue Generating Education/Events/Activities	New Member Recruitment and Member Focused Educational Resources

Actual Scheduled Meetings

Community Facilitators

Volunteer 4 hours per week and help people learn.

More at: https://makehaven.org/facilitate

Volunteer Tasks - Individual members can help by doing things to help MakeHaven. There is an online task list, be sure to check the task when complete to be recognized.